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Privacy Policy

Last updated: 26 July 2026

This Privacy Policy outlines how Tokei Kyokushinkai London collects, uses, and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Privacy Policy for Tokei Kyokushinkai London

Last Updated: 26/07/2026

1. Data Controller

Tokei Kyokushinkai London (“we,” “us,” or “our”) is the data controller responsible for your personal data. Address: 28 Magdalen Street, London, SE1 2EN Email: admin@tokeikyokushinkai.com

2. The Data We Collect

We may collect and process the following types of personal information:

  • Identity Data: Name, date of birth, and gender (essential for tournament categories and grading).

  • Contact Data: Email address, phone number, and residential address.

  • Membership & Profile Data: Username, password, membership status, license details (Adult/Junior), and grading history.

  • Financial Data: Payment details for subscriptions, licenses, and tournament entries (processed securely via third-party providers).

  • Health Data: Information regarding physical fitness or medical conditions relevant to martial arts training (collected with your explicit consent).

  • Media Data: Photos and videos from classes, tournaments, or grading events for use in our gallery and promotional materials.

  • Usage & Technical Data: IP address, browser type, and information about how you use our website.

3. How We Collect Your Data

  • Direct Interaction: Information provided when registering for a membership, purchasing a license, entering a tournament (e.g., Tokei Cup), or filling out a contact form.

  • Automated Technologies: Cookies and similar technologies that track your interaction with the site.

  • Third Parties: Payment processors or tournament management systems.

4. How We Use Your Data

We use your data for the following purposes:

  • Membership Management: To manage subscriptions, student profiles, and access to restricted grading materials.

  • Event Coordination: To organize tournament brackets, grading schedules, and event calendars.

  • Communication: To send updates regarding class schedules, news, or changes to our services.

  • Legal Compliance: To maintain insurance records and comply with health and safety regulations.

  • Marketing: To display tournament highlights and news (subject to your consent for media use).

5. Legal Basis for Processing

  • Contract: Necessary to provide membership services and tournament entry.

  • Consent: Specifically for processing health data or marketing communications.

  • Legitimate Interests: For the effective administration of the club and website security.

  • Legal Obligation: To comply with regulatory or insurance requirements.

6. Children’s Privacy

As we offer Junior Licenses and kids’ classes, we are committed to protecting the privacy of minors. Data for children under 13 is only collected with the express consent of a parent or legal guardian.

7. Data Sharing

We do not sell your data. We may share information with:

  • Service Providers: IT hosting, payment processors (e.g., Stripe/PayPal), and website management tools.

  • Governing Bodies: Martial arts associations for licensing and official grading recognition.

  • Legal Authorities: If required by law or to protect the safety of our members.

8. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to student profiles and membership data is restricted to authorized personnel.

9. Your Legal Rights

Under UK GDPR, you have the right to:

  • Request access to your personal data.

  • Request correction or erasure of your data.

  • Object to or restrict the processing of your data.

  • Request the transfer of your data (data portability).

  • Withdraw consent at any time.

10. Cookies

Our website uses cookies to enhance user experience and manage login sessions. You can set your browser to refuse all or some cookies, but this may affect website functionality (such as accessing the membership portal).

11. Contact Us

For any questions regarding this Privacy Policy or to exercise your rights, please contact us at admin@tokeikyokushinkai.com or visit us at our London Bridge location.